These terms apply to all services requested from, instructed to, received from or accepted from AccFin Inc., whether or not a written engagement letter has been signed. They should be read together with our Privacy Policy.
In these terms, “AccFin” means AccFin Inc. and its directors, officers, employees, contractors and agents; “Client” means any person or entity that requests, instructs, receives or accepts services or documents from AccFin, whether or not a written engagement letter has been signed; “Draft Legal Document” means any document of a legal nature prepared or transmitted by AccFin, including without limitation resolutions, minutes, registers, corporate records, agreements, contracts, deeds, powers of attorney, authorizations, declarations and notices; “Deliverable” means any report, financial statement, return, calculation, schedule, correspondence, Draft Legal Document or other work product prepared or transmitted by AccFin; and “Services” means the accounting, bookkeeping, payroll, taxation, compliance and business advisory services provided by AccFin, which expressly exclude legal services of any kind and expressly exclude audit, review and other assurance engagements.
AccFin is not a law firm. No person at AccFin is a lawyer or notary public or is licensed to practise law in British Columbia or elsewhere in Canada. AccFin does not provide, and nothing in any Deliverable, email or attachment from AccFin constitutes, legal services, legal advice or a legal opinion.
Every Draft Legal Document is provided (a) strictly as an unexecuted draft template; (b) prepared solely from information and instructions supplied by the Client; and (c) entirely free of charge — AccFin does not charge and has never charged any fee, gain or reward, directly or indirectly, for preparing any Draft Legal Document, and no portion of any AccFin invoice relates to such preparation. AccFin gives no representation, warranty or opinion as to the legal validity, sufficiency, enforceability or fitness for purpose of any Draft Legal Document. The Client must have every Draft Legal Document independently reviewed, settled and approved by a lawyer or notary public licensed in the relevant jurisdiction before it is signed, delivered or relied upon. The Client’s sole recourse in respect of the content of any Draft Legal Document is to the Client’s own legal counsel.
Where the Client requests, instructs or accepts Services without a signed engagement letter, that request, instruction or acceptance of delivered work constitutes the Client’s binding agreement to these terms and to pay AccFin’s standard professional fees at the rates AccFin ordinarily charges for comparable Services, plus applicable taxes and disbursements. AccFin performs all such Services in good faith in reliance on that agreement. Invoices are due on receipt. Overdue accounts bear interest at 12% per annum (equivalent to 1% per month) from the invoice date. On default, AccFin may suspend further Services, withhold work product to the extent permitted by law, and recover all unpaid fees, interest and collection costs (including legal costs) by collection proceedings or action before the courts or tribunals of British Columbia, to whose exclusive jurisdiction the Client attorns. This clause applies only to Services; it does not apply to Draft Legal Documents, which are provided free of charge under clause 3.
AccFin may require payment of a retainer or advance fee before commencing any Service. Unless and until AccFin has received any requested retainer or advance payment in full and has confirmed acceptance of the engagement in writing, no engagement exists and AccFin has no obligation to commence, continue or complete any Service, and shall have no liability whatsoever for any deadline, filing, loss, penalty, interest or other consequence arising before such receipt and confirmation, notwithstanding any prior discussion, correspondence or provision of documents by the Client. A request for a retainer that remains unpaid is a rejection of the engagement by the Client. Retainers and advances are applied against AccFin’s invoices as work proceeds, and any unused balance is refundable on completion or termination of the engagement. Where AccFin, at its discretion, commences work without a retainer, clause 4 applies to all work performed.
All delivery dates, filing dates and turnaround times indicated by AccFin are good-faith estimates only and are not guaranteed. Timely completion depends on the Client providing complete, accurate and final information, documents, approvals and payment when requested; any time lost to incomplete, inaccurate or late Client information extends the estimated date by at least the same period. The Client always remains solely responsible for statutory filing and payment deadlines (including CRA, provincial tax and corporate registry deadlines) and for all interest and penalties resulting from information provided late or inaccurately. Documents received fewer than thirty (30) business days before a statutory deadline are accepted on a best-efforts basis only, with no assurance of filing by that deadline. AccFin is not liable for failure or delay caused by events beyond its reasonable control, including illness, system or software failure, third-party or government processing delays, and interruption of internet or e-filing services. If AccFin is unable to complete a Service for any reason, AccFin’s sole obligation, and the Client’s sole and exclusive remedy, is a refund of the fees paid for the uncompleted portion of that Service.
Tax, accounting and advisory comments in any Deliverable or email are based solely on the facts, documents and instructions the Client provided and on legislation and administrative positions current at the date of delivery; they are for the addressee’s use only, may not be relied upon by any other person, and do not extend to matters outside the scope of the Services requested. AccFin does not audit, review or otherwise verify the accuracy or completeness of information supplied by or on behalf of the Client, and all Services are performed on a non-assurance basis. AccFin has no obligation to update any Deliverable or advice for changes in law, administrative practice or facts occurring after delivery. AccFin does not represent, warrant or guarantee any particular outcome of any assessment, reassessment, review, audit, objection, appeal, registration or other decision of the Canada Revenue Agency or any other authority, court or registry.
To the fullest extent permitted by applicable law, and by requesting, receiving, retaining or using any Service or Deliverable, the Client agrees that: (a) AccFin has no liability for any claim, demand, loss, damage, cost, penalty or proceeding arising directly or indirectly from the use, execution of, or reliance on any Draft Legal Document or any information without independent professional and legal review; (b) AccFin’s total aggregate liability for all claims, however arising (whether in contract, tort, negligence, statute or otherwise), shall not exceed the fees actually paid by the Client to AccFin for the specific Service giving rise to the claim and, where no fees were paid for that Service, shall not exceed one hundred Canadian dollars (CAD $100); (c) AccFin shall in no event be liable for indirect, consequential, special, punitive or exemplary damages, or for loss of profit, revenue, opportunity, goodwill or data, even if advised of the possibility of such loss; (d) no claim or proceeding may be brought against AccFin more than twelve (12) months after the date the Service was delivered or ought to have been delivered; (e) the Client shall notify AccFin promptly in writing of any concern and allow AccFin a reasonable opportunity to correct it before pursuing any remedy; (f) AccFin’s liability, if any, shall be reduced proportionately to the extent any loss was caused or contributed to by the Client, by inaccurate or incomplete information, or by any third party; and (g) all claims lie solely against AccFin Inc. as a corporation, and the Client waives any claim in a personal capacity against any director, officer, employee, contractor or agent of AccFin. Nothing in these terms excludes or limits any liability that cannot be excluded or limited under applicable law, and this clause applies only to the maximum extent so permitted.
The Client warrants that all information, documents and instructions provided to AccFin are complete, accurate and final, and acknowledges that AccFin relies on them without verification. The Client shall examine each Deliverable promptly on receipt and notify AccFin in writing of any error, omission or concern within thirty (30) days of delivery, failing which the Deliverable is deemed reviewed and accepted by the Client. The Client remains solely responsible for maintaining its own books, records and supporting documents as required by the Income Tax Act (Canada) and other applicable law, generally for six years from the end of the taxation year to which they relate. The Client shall indemnify and hold harmless AccFin from and against all claims, demands, losses, damages, penalties, interest, costs and expenses (including legal costs on a full indemnity basis) arising directly or indirectly from (a) incomplete, inaccurate, misleading or late information provided by or on behalf of the Client; (b) use of, or reliance on, any Deliverable by any third party or for any purpose outside the scope for which it was prepared; (c) the signing, delivery, filing or use of any Draft Legal Document without independent legal review; or (d) the Client’s breach of these terms.
Deliverables are prepared solely for the Client and solely for the purpose of the engagement for which they were requested. They may not be provided to, quoted to, or relied upon by any lender, investor, purchaser, government authority or other third party without AccFin’s prior written consent. AccFin assumes no duty of care, and accepts no liability, to any person other than the Client.
AccFin delivers Services using third-party technology platforms, including Microsoft 365, a secure client portal, e-signature and electronic filing services. Information may be stored on servers located outside Canada, including in India and the United States, as described in AccFin’s Privacy Policy at accfin.ca/privacy.html, which forms part of these terms. AccFin is not liable for any interruption, outage, delay, data loss, interception or other act or omission of any third-party platform or telecommunications provider. Clients are directed to exchange sensitive documents through the client portal rather than by email or messaging applications.
Emails from AccFin and their attachments are confidential, may be privileged, and are intended solely for the named recipient. Unauthorized use, disclosure, copying or distribution is prohibited. If received in error, notify the sender immediately and permanently delete all copies. Email transmission cannot be guaranteed to be secure or error-free, and AccFin accepts no liability for interception, corruption, loss, delay or virus arising from transmission.
These terms, together with the Privacy Policy and any written engagement letter (which prevails to the extent of any conflict), constitute the entire terms governing the Services. AccFin may amend these terms by posting the amended version at accfin.ca, and the amended terms apply to all Services requested, instructed or accepted after posting; the Client’s continued instruction or acceptance of Services constitutes acceptance of the amended terms. If any provision (or part of one) is held invalid or unenforceable, it shall be read down or severed to the minimum extent necessary and the remainder shall continue in full force. No waiver is effective unless in writing. The Client may not assign its rights under these terms. Clauses 3, 4, 7, 8, 9, 10, 11 and 12 survive completion or termination of any engagement. These terms are governed by the laws of the Province of British Columbia and the federal laws of Canada applicable in it, and the courts and tribunals of British Columbia have exclusive jurisdiction.
Last updated: August 2, 2026.